Laboratory for Fluorescence Dynamics

A NIH research center for biomedical fluorescence spectroscopy at the University of California, Irvine

10th Weber Symposium Exhibits

10th International Weber Symposium on Innovative Fluorescence Methodologies in Biochemistry and Medicine.
May 28 - June 2, 2017. B├║zios, Brazil.

Information for Exhibitors

The purpose of exhibits at the Weber Symposium is to further the education of the registrants by presenting information, products, or services relevant to the theme of the symposium. The exhibits must be of an educational character and emphasize instrumentation, products, or services directly relevant to the interests of the symposium participants, i.e. teaching, research, or directly convey scientific research findings in those areas of science represented by the symposium theme.

Exhibits will be on display throughout the symposium. The exhibit area is directly adjacent to the main lecture hall, in an area immediately next to the meeting room, in the same room as the coffee breaks and poster sessions. Participants will pass through exhibitions to enter the lecture hall. Ample time will be provided for all to visit the exhibit booths, posters, and to take advantage of the luxurious island amenities (see schedule).

Only registered sponsors ($4000 or more), regular exhibitors ($2500) and table-top exhibitors ($1000) may exhibit. Please use the online registration form for registering your exhibit and additional representatives. The registration deadline is May 2, 2017.

Sponsors: $4000 or more

  • Exhibit space (10x6 foot*), suitable for a stand-alone display. This includes electricity (110V, 60Hz), table, and two chairs
  • Admission to full scientific program for two named representatives, including continental breakfasts and beverage breaks.
  • One full-page color advertisement in the abstract book (exhibitor must supply copy).
  • Indication as "Sponsor" in the abstract book, and prominent display of the name at the symposium, plus a special mention by the organizers.
  • Named listing in the abstract book.
  • Invitation to give a 15-minute oral presentation, focusing on a scientific topic, during the regular day program.

Regular Exhibitors: $2500

  • Exhibit space (10x6 foot*), suitable for a stand-alone display. This includes electricity (110V, 60Hz), table, and two chairs.
  • Admission to full scientific program for one named representative, including continental breakfasts and beverage breaks.
  • One full-page color advertisement in the abstract book (exhibitor must supply copy).
  • Named listing in the the abstract book.
  • Note: Exhibitors will not give an oral presentation.

Table Top Exhibitors: $1000

  • Table top display space, approximate half of a 60x30-inch conference table, not suitable for an equipment display. Except for lighting, electricity is not provided.

Advertising Only: $300 or $500

  • One full page (7.5x10 inch) color advertisement in abstract book ($500).
  • One full page (7.5x10 inch) black/white advertisement in abstract book ($300).

Interested parties should contact the symposium administrator.

Space Assignment

Exhibit spaces are assigned by Exhibit Management. Space assignments will be made on a first-come, first-served basis. Whenever possible, space will be allotted according to the exhibitor's choice, but the final arrangement will be determined by Exhibit Management in such a way to produce the most advantageous grouping. The symposium and the hotel will have no liability if the location assigned is not as requested. Applications for space must be received by May 2, 2017, in order to be listed in the program. A brief description (approximately 50 words) of the products or services to be displayed in your exhibit area must also be submitted (see exhibit application). This information will be published in the program.

Location Relative to Other Exhibits

Exhibitors may use the exhibit application form to request their preference for location near other companies or their wish to not be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor.

General Conduct of Exhibitors

The following are prohibited:

  • Noisy electrical apparatus or other mechanics, flashing lights, music, sounds, or gestures that would interfere with other exhibitors or that would disrupt the symposium at anytime.
  • Removing or adjusting any lighting or electrical connection that is not connected specifically with your exhibit.
  • Entering, photographing, video taping, or examining another exhibitor's equipment without permission.
  • Sub-leasing of exhibit space.
  • Dismantling exhibits and leaving before official close of the symposium.

Shipping Equipment and Materials

 

Distribution of Giveaways

Exhibitors are encouraged to provide giveaway items or other appropriate promotional materials. Typically, these items have been assembled in a package provided for each participant of the symposium at registration.

Registration of Exhibitors

Exhibitors may register the specified number of members of their organization for each single exhibit or table space reserved. Additional attendees must register and pay the required participant registration fee. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the regulations contained herein. Name tags will be distributed to registered exhibitors. Badges are not transferable. The badge of a departing representative may be turned in at the Registration Desk and a new badge will be issued to the exhibitor taking that person's place. Official meeting badges must be worn at all times while in the exhibit area. Persons without official meeting badges will not be permitted in the symposium or exhibit area.

Guests of Exhibitors

Only properly identified and authorized registrants will be permitted to enter the exhibit area. Badges will be made available to guests of exhibitors, but all guests must register at the Registration Desk. It is the responsibility of the exhibiting company to inform all guests of the regulations contained herein.

Cancellation or Reduction

Notification of an exhibitor cancellation must be made in writing. If space is cancelled or reduced between 50 and 30 days prior to the opening date of the meeting, 10% of the rental fee will be retained by the symposium. If space is cancelled between 30 and 15 days prior to the opening date of the meeting, 50% of the rental fee will be retained by the symposium. If the space is cancelled 15 days or less before the opening of the symposium, the entire rental fee will be retained by the symposium.

Enforcement of Regulations

Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all rules herein and is under the general control of Exhibit Management and the Kaua'i Marriott. If the exhibitor fails to comply with any rule herein, the license may be terminated and the exhibit closed without notice. All interpretation of the rules and regulations indicated herein remain the discretion of Exhibit Management and their decision is final.

Further Information

Further information can be obtained from the symposium administrator.